Interior, Bureau of Indian Affairs
Summary This position is located with the Bureau of Indian Affairs, Southern Plains Region, Horton Agency, Office of the Superintendent in Horton, Kansas.
NOTE:
TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED.
ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.
Responsibilities Responsible for providing a wide variety of office/clerical support and administrative services to the Agency.
Receive telephone calls and visitors, determine nature of request and/or visit, upon determination of business and based on information received, incumbent provides assistance or refers to the supervisor or subordinate staff as appropriate, screens and handles those which can be handled without supervisor's assistance.
Maintain appointment calendars for the Superintendent; schedule conferences, meetings and appointments; gathering all pertinent information for supervisor and /or staff.
Receive request for information regarding Agency program's and based on knowledge or program and the Agency office files; assemble any materials in relation to requests and follow up ensuring requests are within the specified timeframes Receive materials for documentation or processing forms; material may be provided by rough draft, brief written or oral instructions, corrected or final form.
Responsible for accuracy and appropriateness of codes and regulatory authorities in relation to the intended purpose.
Review and edit correspondence prepared for supervisor; check spelling, grammatical content, and conformance to formats and procedural requirements.
Provide advice and information on office operations such as time and attendance, leave, reporting and correspondence procedures.
Perform timekeeping duties.
Requirements Conditions of Employment Qualifications EXPERIENCE AND EDUCATION REQUIREMENTS:
(OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0901).
SPECIALIZED EXPERIENCE GS-6:
1 year of specialized experience equivalent to the GS-5 grade level.
Examples of specialized experience includes but not limited to:
read incoming correspondence, screen items to be handled personally, and forward the remainder to the appropriate staff; receive requests for information, advise when the information can be furnished, and provide authorized information from files and records or follow up with others to see that non-routine information is provided; prepare routine correspondence; schedule meetings and manage office calendar; and requisitioning supplies, equipment and services for the office staff.
These examples are not all inclusive (refer to the summary of duties for specialized experience).
SPECIALIZED
Experience:
Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled.
PROFICIENCY REQUIREMENTS:
In addition to meeting the experience or education requirements, for all positions titled as Office Automation or any clerical positions which has parenthetical title of Office Automation (OA), applicants must have typing proficiency of 40 words per minute (wpm) and knowledge of general office automation software such as, word processing, personal computer, electronic mail, database management, spreadsheet, etc.
Failure to provide OA proficiency will result in loss of consideration.
Applicants may meet the office automation requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office or by self-certifying their proficiency.
All qualification requirements must be met by the closing date of this announcement.
Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.
Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472).
Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.
Education If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims.
Unless otherwise stated:
(1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course.
All materials must be submitted by the closing date of the announcement.
If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study.
Such study may have been performed on a full-time or part-time basis.
If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.
S.
education program; or full credit has been given for the courses at a U.
S.
accredited college or university.
For further information, visit:
FOREIGN EDUCATION Additional Information All new hires earn the beginning salary of their pay grade (Step 1).
See 2024 Salary Tables here and select the duty station from the Horton, Kansas to choose the appropriate pay chart.
If no specific chart is listed for this geographic location, see the rest of U.
S.
chart.
The full performance level of this position is GS-6.
TELEWORK:
Indian Affairs has determined that the duties of the position are suitable for telework and the selectee may be allowed to telework with supervisor approval.
As a incidental motor vehicle operator position, you may be required to operate a government-owned or leased motor vehicle in the performance of duties; therefore, a valid driver's license is required and be able to meet the safe driving requirements of the Bureau of Indian Affairs (25 IAM 4 Motor Vehicle Safety Program).
Career Transition Assistance Programs:
These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed.
To receive selection priority for this position, you must:
(1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility.
For more information visit:
http:
//www.
opm.
gov/rif/employee_guides/career_transition.
asp.
Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc.
For more information, visit the following OPM websites:
USAJOBS Information Center:
https:
//www.
usajobs.
gov/Help/; Vets Info Guide:
http:
//www.
fedshirevets.
gov/.
Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP.
Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.
About the Company:
Interior, Bureau of Indian Affairs.
Estimated Salary: $20 to $28 per hour based on qualifications.
NOTE:
TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED.
ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.
Responsibilities Responsible for providing a wide variety of office/clerical support and administrative services to the Agency.
Receive telephone calls and visitors, determine nature of request and/or visit, upon determination of business and based on information received, incumbent provides assistance or refers to the supervisor or subordinate staff as appropriate, screens and handles those which can be handled without supervisor's assistance.
Maintain appointment calendars for the Superintendent; schedule conferences, meetings and appointments; gathering all pertinent information for supervisor and /or staff.
Receive request for information regarding Agency program's and based on knowledge or program and the Agency office files; assemble any materials in relation to requests and follow up ensuring requests are within the specified timeframes Receive materials for documentation or processing forms; material may be provided by rough draft, brief written or oral instructions, corrected or final form.
Responsible for accuracy and appropriateness of codes and regulatory authorities in relation to the intended purpose.
Review and edit correspondence prepared for supervisor; check spelling, grammatical content, and conformance to formats and procedural requirements.
Provide advice and information on office operations such as time and attendance, leave, reporting and correspondence procedures.
Perform timekeeping duties.
Requirements Conditions of Employment Qualifications EXPERIENCE AND EDUCATION REQUIREMENTS:
(OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0901).
SPECIALIZED EXPERIENCE GS-6:
1 year of specialized experience equivalent to the GS-5 grade level.
Examples of specialized experience includes but not limited to:
read incoming correspondence, screen items to be handled personally, and forward the remainder to the appropriate staff; receive requests for information, advise when the information can be furnished, and provide authorized information from files and records or follow up with others to see that non-routine information is provided; prepare routine correspondence; schedule meetings and manage office calendar; and requisitioning supplies, equipment and services for the office staff.
These examples are not all inclusive (refer to the summary of duties for specialized experience).
SPECIALIZED
Experience:
Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled.
PROFICIENCY REQUIREMENTS:
In addition to meeting the experience or education requirements, for all positions titled as Office Automation or any clerical positions which has parenthetical title of Office Automation (OA), applicants must have typing proficiency of 40 words per minute (wpm) and knowledge of general office automation software such as, word processing, personal computer, electronic mail, database management, spreadsheet, etc.
Failure to provide OA proficiency will result in loss of consideration.
Applicants may meet the office automation requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office or by self-certifying their proficiency.
All qualification requirements must be met by the closing date of this announcement.
Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.
Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472).
Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.
Education If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims.
Unless otherwise stated:
(1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course.
All materials must be submitted by the closing date of the announcement.
If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study.
Such study may have been performed on a full-time or part-time basis.
If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.
S.
education program; or full credit has been given for the courses at a U.
S.
accredited college or university.
For further information, visit:
FOREIGN EDUCATION Additional Information All new hires earn the beginning salary of their pay grade (Step 1).
See 2024 Salary Tables here and select the duty station from the Horton, Kansas to choose the appropriate pay chart.
If no specific chart is listed for this geographic location, see the rest of U.
S.
chart.
The full performance level of this position is GS-6.
TELEWORK:
Indian Affairs has determined that the duties of the position are suitable for telework and the selectee may be allowed to telework with supervisor approval.
As a incidental motor vehicle operator position, you may be required to operate a government-owned or leased motor vehicle in the performance of duties; therefore, a valid driver's license is required and be able to meet the safe driving requirements of the Bureau of Indian Affairs (25 IAM 4 Motor Vehicle Safety Program).
Career Transition Assistance Programs:
These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed.
To receive selection priority for this position, you must:
(1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility.
For more information visit:
http:
//www.
opm.
gov/rif/employee_guides/career_transition.
asp.
Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc.
For more information, visit the following OPM websites:
USAJOBS Information Center:
https:
//www.
usajobs.
gov/Help/; Vets Info Guide:
http:
//www.
fedshirevets.
gov/.
Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP.
Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.
About the Company:
Interior, Bureau of Indian Affairs.
Estimated Salary: $20 to $28 per hour based on qualifications.
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